CONSTITUTION OF BRIDLINGTON MODEL BOAT SOCIETY
(Amended March 2019)
club shall be called Bridlington Model Boat Society with headquarters at
The association of a club of persons
To promote the construction and operation of radio control models
The provision and maintenance of club premises as described at 1 above
The other advantages and benefits usually associated with a club
FOR FULL ORDINARY MEMBERSHIP
persons of not less than 18 years of age shall be eligible for membership.
Junior non-voting membership shall be available to those persons under the age
of 18 years.
club shall consist of an unlimited number of ordinary and temporary members
subject to the proviso that at no time shall the % of ordinary members living
outside the boundary of the East Riding of Yorkshire exceed 49%. The Committee
shall from time to time determine the total number of full, temporary and
honorary members, as circumstances dictate. Such total shall not be set at a
number less than the current total membership of the club.
Any further applicants, once any limit on membership has been reached,
shall be placed on a waiting list to be maintained by the Membership Secretary.
Membership vacancies shall be filled from the list in chronological order of
OF ORDINARY AND TEMPORARY MEMBERS
person wishing to join the club must present him/her self to any member of the
committee. Providing the total membership of the Club as may be determined by
the committee has not been reached, on receipt of a completed application form,
the Membership Secretary will ask for ratification of the application at the
next committee meeting and shall accept the applicant as a full member until the
next Annual General Meeting by entering the said applicant’s name on the list
of members when the applicant presents him /herself at the next club meeting.
Any applicant joining after the 31st August in any year shall pay the
entry fee and 50% of the subscription as may be determined at the preceding
Annual General Meeting. Any applicant joining after 30th November of
any year shall pay the entry fee and 25% of the subscription rate as may be
determined at the preceding Annual General Meeting. Junior members shall not be
entitled to vote. The renewal of all applications for membership for the ensuing
year shall be dealt with at the Annual General Meeting. The wife/husband/partner
of any fully paid up member may sail and use the club’s facilities.
the recommendation of the committee, Honorary Membership for the ensuing year
may be awarded at the Annual General Meeting, to those full members who are
considered to have given outstanding service to the club during the previous 12
months. Honorary membership shall be awarded free of subscription, or at a
substantially reduced rate.
FEE AND SUBSCRIPTION
The subscription and entrance fee shall be decided by the
committee at their February meeting and notified to members as in para 7.
Notification will also be included at each Annual General Meeting. Any
junior member, upon reaching the age of 18 years will receive a 50% reduction in
the annual subscription rate provided he or she continues in either full time
education or apprenticeship. This will cease at age 21 or if the member leaves
full time education or apprenticeship, whichever is the earlier. Proof of full
time education or apprenticeship must be produced each time membership fees are
former member who wishes to retain an interest in the club, attend meetings and
visit the lake may do so providing he or she makes representation to the
committee. On payment of a much reduced subscription, to be determined from time
to time by the committee, permission will be given for the former member to
attend meetings as a non-voting member and also visit the lake as a non-sailing
member. These memberships will be knows as ‘Friends of BMBS’ and will be
annually renewable at the AGM.
WHEN SUBSCRIPTIONS ARE DUE
Annual Subscriptions (Except the first subscription of a new
member as provided by rule 5) shall become payable on the day of the February
club meeting. Notification of the amount due shall be notified by the secretary
to each member either by e-mail or letter immediately following the February
committee meeting. No further reminders will be issued
OF SUBSCRIPTIONS ETC.
entrance fees and subscriptions shall be paid in cash or by cheque made payable
to “Bridlington Model Boat Society” and crossed A/c Payee
If any member shall fail to pay his/her subscription by the
last day of March, that member will henceforth be treated as a new member and
will also be required to pay the necessary joining/entrance fee, unless by a
previously notified arrangement..
All entrance fees and subscriptions shall be paid in cash or
by cheque made payable to “Bridlington Model Boat Society” and crossed A/c
members shall be admitted to the club for a fixed period only at the discretion
of the committee. Any person wishing to apply for temporary membership must
apply directly to any committee member. Temporary members shall pay such
subscription as determined from time to time. No entrance fee shall be charged
to any temporary member.
Temporary members shall
be entitled to all the benefits and privileges of membership except that they
shall not be entitled to vote as members or claim any share of the property upon
member may resign his/her membership by giving the secretary notice in writing.
Every such notice, unless otherwise expressed, shall be deemed to take effect
any member shall be convicted on indictment of any criminal offence, he/she
shall immediately cease to be a member of the club, but the committee shall have
the power in it’s discretion to reinstate him/her without the entrance fee.
EXPULSION OF MEMBERS
shall be the duty of the committee if at any time it shall be of the opinion
that that the interest of the club so require, by letter, to invite any member
to withdraw from the club within a time specified in such letter and in default
of such withdrawal to submit the question of his/her expulsion to a special
general meeting to be held within 6 weeks after the date of such letter. Not
less than 4 weeks notice shall be given to the members. It shall be the duty of
the secretary to inform the member in question the time and place of the meeting
and the nature of the complaint against him/her in sufficient time to afford
him/her a proper opportunity to offer his/her explanation of his/her conduct
verbally or in writing, and, if after that two thirds of the members present
shall vote for his/her expulsion, he/she shall immediately cease to be a member
of the club, provided that the voting at any such special general meeting shall
be by ballot if not less than 5 members present at that meeting shall so demand.
It shall be in the power of the committee to exclude such member from the club
until such special general meeting be held.
OF CEASING TO BE A MEMBER
person shall on ceasing to be a member of the club, forfeit all rights to and
claim upon the club and it’s property and funds.
management of this club (except as otherwise provided by these rules) shall be
deputed to a committee who shall be elected at the annual general meeting,
normally consisting of Chairman, Treasurer, Secretary and Captains of each
discipline. In addition the President, Vice Presidents and Trustees shall be
Ex-officio members of this committee. A Quorum shall consist of 4 (four) of the
OF MEMBERS OF THE COMMITTEE
the Annual General Meeting, the CHAIRMAN, SECRETARY, TREASURER and COMMITTEE
MEMBERS (not being Trustees or the President or Vice Presidents for the time
being or members of the committee appointed under rule 19 or Captains of each
discipline who will stand down at the October meeting) shall retire and be
eligible for re-election. Any member wishing to stand for election must make
him/herself known to the President or the Presidents appointed representative no
later than at the time of the Annual General Meeting. Members shall be voted in
to serve for the office for which they have volunteered by a show of hands. No
more than 12 (twelve) serving officers shall be elected to the following
positions: CHAIRMAN, TREASURER, SECRETARY, MEMBERSHIP SECRETARY, COMMITTEE
MEMBERS AS REQUIRED and CAPTAINS OF EACH DISCIPLINE. The Captains of each
discipline shall stand down at the October meeting and will serve for the
ensuing 12 months. All members will be eligible for election to any of these
posts and will form part of the managing committee. Any member wishing to stand
for the office of any captain of any discipline must present themselves to the
members at the October meeting.
the event of more than one volunteer for the same office, a secret ballot shall
be held with any casting vote being made by the President or his appointed
ON THE COMMITTEE
committee shall have the power to appoint a member to fill any casual vacancy on
the committee until the next Annual General Meeting. Any member so appointed
shall retire at the next Annual General Meeting but shall be eligible for
re-election at such meeting.
President, Vice Presidents and Trustees shall be elected by the committee. The
President shall hold office for a period not in excess of 5 years and on
completion of the Presidency shall become a life member of the society. The
Trustees and Vice Presidents shall hold office until death or resignation,
unless removed from office by a resolution of the committee. The number of
Trustees shall be not more than 4 (four) and not less than 2 (two) and the
property of the club (other than cash which shall be under the control of the
treasurer) shall be vested in them. They shall deal with the property of the
club as directed by resolution of the committee (of which an entry in the minute
book shall be conclusive evidence), and they shall be indemnified against risk
and expense out of the club property. The trustees shall hold office until death
or resignation or until removed from office by a resolution of the committee
which may for any reason seem sufficient to a majority of the members of the
committee present and voting at any such meeting may remove any trustee or
trustees from the office of trustee. Where by reason of any such death,
resignation or removal, it shall appear to the committee that a new trustee or
trustees shall be appointed or, if the committee shall deem it expedient, to
appoint an additional trustee or trustees, the committee shall by resolution
nominate the person or persons to be appointed the new trustee or trustees. For
the purpose of giving effect to such nomination, the President is nominated as
the person to appoint new trustees of the club within the meaning of the Trustee
Act of 1925 section 36, and he shall by deed appoint the person or persons so
nominated by the committee as the new trustee or trustees of the club and the
provision of the Trustee Act 1925 shall apply to any such appointment. Any
statement of fact in any such deed of appointment shall, in favour of a person
dealing bona fide and for value for the club or the committee, be conclusive
evidence of the fact so stated.
OF THE COMMITTEE
The committee shall meet
at least 4 (four) times each year to examine the accounts and arrange the
affairs of the club. 4 (four) members of the committee shall form a quorum.
Minutes shall be taken of all proceedings and shall be open to inspection by any
member on application to the secretary.
committee shall from time to time make, repeal and amend all such regulations
not inconsistent with these rules as it shall think expedient for the management
and well being of the club. All regulations made by the committee by this rule
shall be binding on the members until repealed by the committee or set aside by
resolution at a general meeting of the club. Any membership in default shall be
notified by the secretary and may be removed from membership.
AND OTHER SERVANTS
committee shall have the power to appoint and dismiss a secretary and other such
servants as it shall deem necessary and may elect any servant an honorary member
of the club during his/her tenure of office or for such shorter time as it
at any time in general meeting the club shall pass a resolution authorising the
committee to borrow money, the committee shall be empowered to borrow for the
purposes of the club such amount of money either at one time or from time to
time at such rate of interest and in such form and manner and upon such security
as shall be specified in such resolution, and the trustees shall at the
direction of the committee make all such dispositions of the club property or
any part of the club property and enter into such agreements in relation to the
club property as the committee shall deem proper for giving security for such
loans and interest. All members of the club whether voting on such resolution or
not, and all persons becoming members of the club after the passing of such
resolution, shall be deemed to have assented to the resolution as if they had
voted in favour of it.
Annual General Meeting of the club shall be held in March each year on a date
and time to be fixed by the committee for the following purposes.
receive from the committee a report, balance sheet and statement of accounts for
the preceding financial year and an estimate of the receipts and expenditure for
the current financial year.
To fill the vacancies for the committee as described in paragraph 17 (seventeen)
and to appoint an auditor (accounts overseer) for the ensuing financial year.
To decide on any resolution, which may be submitted to the meeting in the
following manner provided below.
To recommend the annual subscription for the ensuing year.
To vote upon the membership for the ensuing year.
To appoint honorary membership for the ensuing year.
member desirous of moving any resolution at the Annual General Meeting shall
give notice to the secretary not later than the last day of January.
committee may at any time for any special purpose call a special general
meeting, and shall do so immediately on the requisition of any 20 members or one
fifth of the total membership entitled to vote stating the purpose for which the
meeting is required.
least 31 days before the Annual General Meeting or any special general meeting,
the secretary shall send a notice to all members stating the date, time and
venue of the meeting and proposed agenda.
AT SPECIAL GENERAL MEETINGS
all annual and special general meetings of the club, the President or a member
selected by the committee, shall take the chair. Every ordinary member present
shall be entitled to one vote on every motion, and in the case of equality of
votes the chairman shall have a second or casting vote. The committee shall be
empowered, if it thinks fit, to make regulations for enabling members unable to
be present to vote by proxy or in writing.
quorum at all annual and special general meetings shall be as follows :-
motions proposing any repeal, addition or amendment of the rules 15 (fifteen)
repeal of any regulation - 10 (ten)
motions relating to the expulsion of any member - 19 (nineteen)
all other business - 5 (five)
financial year of the club shall end on 20th day of February each
year, to which day the accounts of the club shall be balanced.
AUDIT OF ACCOUNTS
the Annual General Meeting a maximum of 2 (two) members of the club, not being
committee members, shall be elected to serve as auditors (accounts overseers)
for the ensuing year. The auditors (accounts overseers) shall audit the accounts
of the club not less than 5 (five) days before the Annual General Meeting. A
vacancy occurring in the office of auditor (accounts overseer) during the year
shall be filled by the decision of the committee.
member shall be allowed to introduce visitors subject to the regulations as
shall be made from time to time by the committee, and every visitor shall be
considered the guest of and be accompanied by the member introducing him/her
provided that no person be introduced as a visitor into the club who shall have
been expelled from membership of this club or who’s conduct or presence on the
club premises shall be considered by the committee objectionable or prejudicial
to the interest of the club.
MEMBERS NOT TO MAKE A PROFIT FROM THE
member shall, except for professional services rendered at the request of the
committee, on any pretence or in any manner, receive any profit, salary or
emoluments from the funds or transactions of the club.
member of the club shall from time to time communicate his/her address or that
of his banker or agent to the secretary, and all notices sent by first class
post to such address shall be considered as having been given on the day of
INTERPRETATION OF RULES
committee shall be the sole authority for the interpretation of these rules and
of the regulations made from time to time by the committee, and the decision of
the committee upon any question of interpretation or upon any matter affecting
the club and not provided for by these rules or by the regulations shall be
final and binding on members.
AMENDMENT OF RULES
rules may be added to, repealed or amended at any Annual or Special general
meeting provided that no such resolution shall be deemed to have been passed
unless it is carried by a majority of at least two thirds of the members voting
on such resolution.
DISSOLUTION OF THE CLUB
at any general meeting a resolution for the dissolution of the club shall be
passed by a majority of the members present and at a special general meeting
held not less than 6 (six) weeks later (of which not less than 4 (four) weeks
written notice has been given to each member) and at which not less than half of
the members shall be present, that resolution shall be confirmed by a resolution
passed by a majority of two thirds of the members voting on such resolution, the
committee shall immediately, or at such future date as shall be specified by
such resolution, proceed to realise the property of the club and after the
discharge of all liabilities shall donate the remaining funds realised to a
charity or charities to be decided upon by the trustees serving at the time of
the said dissolution, and on completion of such division the club shall be
Amended March 2019